Free NSW Condition Report Template (2026)
A room-by-room starting checklist for New South Wales. Use online or download as PDF, and check the official requirements below.
NSW condition reports: the short answer
Check the entry report against the property, record any disagreements and return a completed copy within seven days of moving in. Keep your copy and supporting photos for the end-of-tenancy comparison.
Source: NSW Government — condition report guidance. Summary checked .
Example of a useful condition note
Instead of “wall damaged”, write “Bedroom 1, wall beside the door: two paint chips, approximately 10 mm each; shown in photos 3 and 4.” Record what you observed, where it is and the matching photo references. Mark an item “not tested” if you did not test it. This is an illustrative example, not an inspection finding.
ConditionHQ helps organise your observations. Check the authority’s current form and instructions for your tenancy; a checklist or software export does not by itself establish legal compliance.
NSW Condition Report Requirements
What to Include in a NSW Condition Report
A comprehensive room-by-room checklist. For each item, record the condition and take photos.
5 Common Mistakes in NSW Condition Reports
Not providing 2 copies (or 1 electronic copy) of the signed report to the tenant
Failing to complete the report before the tenant moves in
Not including meter readings (gas, electricity, water)
Missing photos of pre-existing damage that later leads to bond disputes
Not noting the condition of smoke alarms and safety switches
Frequently Asked Questions — NSW
Is a condition report mandatory in NSW?
Yes. Under the Residential Tenancies Act 2010 (s29), a condition report must be completed at the start and end of every residential tenancy in NSW.
How long does a tenant have to return a condition report in NSW?
Tenants have 7 days after taking possession of the property to complete and return their copy of the condition report to the landlord or agent.
What happens if no condition report was done in NSW?
A missing entry report makes it harder to establish the property’s initial condition. Keep photos, correspondence and other evidence; the outcome of a claim depends on the evidence and applicable tenancy rules.
Can I use photos in a condition report in NSW?
Yes, photos are strongly recommended though not legally required. Photos provide critical evidence for bond disputes and tribunal proceedings. Always use timestamped photos.
Who pays for the condition report in NSW?
The landlord or their agent is responsible for preparing the condition report. There is no cost to the tenant.
Create Your NSW Condition Report Now
Keep photos, condition ratings and your written observations together in your NSW condition report. Review your findings before exporting a PDF.
No credit card required. 1 free report every month.
NSW Condition Reports by Property Type
The areas you need to document differ by property type. Use the guide that matches the rental.