Tasmania Entry Condition Report: Property Manager's Step-by-Step Guide (2026)

The entry condition report documents the physical condition of a rental property before a tenant moves in — every room, every fixture, every inclusion — with photographs that establish the baseline against which the exit comparison is made at the end of the tenancy. In Tasmania, this document is the foundation of every legitimate bond claim before the Residential Tenancy Commissioner. Without a thorough entry record, a property manager cannot demonstrate what changed during the tenancy.

Tasmania's entry condition report framework has two features that stand out across Australian states. First, there is no prescribed form. Unlike Queensland (which mandates the RTA Form 1a) or Victoria (which requires the Consumer Affairs prescribed Form 4), Tasmania's Residential Tenancy Act 1997 requires only that a condition report stating the condition of the premises be given to the tenant — signed by the owner. Consumer, Building and Occupational Services (CBOS) provides a Word template at cbos.tas.gov.au that is widely used in practice, but it is not legally compulsory. Property managers may use their own format or the output of inspection management software, provided it captures the premises condition comprehensively.

Second, and more consequentially for property managers new to Tasmania, the tenant's review window is only 2 days. Tasmania has the shortest condition report return period in Australia. A tenant who receives the entry condition report must sign and return one copy within 2 days, noting any items they agree or disagree with. If they do not return it within that window, the landlord's version of the report is automatically accepted as the accurate baseline for the entire tenancy. Understanding this 2-day deadline — and communicating it clearly to tenants — is one of the most important compliance obligations in Tasmania's entry process.

For the exit condition report and the Section 28 bond claim deadline, see the exit condition report Tasmania guide. For the broader compliance framework including bond lodgement and routine inspection requirements, see the Tasmania condition report requirements guide.

The entry condition report framework in Tasmania is established by Section 26 of the Residential Tenancy Act 1997. Three aspects of this provision directly shape the property manager's obligations at the start of a tenancy.

The bond trigger. The Section 26 obligation applies where the landlord requires a security deposit (bond). If no bond is required, the statutory condition report requirement does not apply — though completing a thorough entry condition report regardless remains strongly advisable. A landlord who chooses not to take a bond and does not complete an entry condition report has no documentary baseline if a damage dispute arises at the end of the tenancy.

The delivery obligation. Where a bond is required, the owner must give the tenant two signed copies of the condition report on or before the day the tenant takes possession of the premises. Both copies must be signed by the owner or their authorised agent — the property manager. An unsigned condition report does not satisfy the Section 26 obligation. The delivery must occur before or at the moment of key handover: there is no grace period after possession.

The tenant return window. After receiving the two copies, the tenant must sign one copy — endorsing it with a statement that they agree or disagree with the report as a whole or with specific parts — and return that signed copy to the owner within 2 days. This is the key practical constraint of Tasmania's entry framework. Two calendar days, not two business days. If the tenant does not return a copy within that window, the condition report as provided by the landlord is taken to be an accurate record of the property's condition at the start of the tenancy.

The practical consequence of the 2-day window is significant and cuts in both directions. For the property manager, it means the entry condition report becomes a settled, legally confirmed baseline within 48 hours of handover — faster than in any other Australian state. For the tenant, it means they have a very short window to identify and formally record any entry condition they disagree with. Communicating the 2-day deadline clearly at key handover is the property manager's professional responsibility. It is not in anyone's interest for the deadline to pass unnoticed.

Tasmania is one of only two Australian states (alongside the Northern Territory) that does not mandate a prescribed condition report form. NSW requires the Schedule 2 prescribed form. Queensland requires the RTA Form 1a at entry. Victoria requires the Consumer Affairs prescribed form. Western Australia requires the Property Condition Report (Form 1). South Australia requires a signed inspection sheet under the Residential Tenancies Regulations 2025. Tasmania's Residential Tenancy Act 1997 requires only a signed report stating the condition of the premises.

CBOS provides a practical starting point: a downloadable Word template available from cbos.tas.gov.au. The template is organised room by room, with condition description fields and space to attach or reference photographs. Most property managers and agencies operating in Tasmania use this template or have built formats modelled on it. If you use the CBOS template, use it fully — leave no fields blank, and write specific descriptions rather than single-word ratings like "good" or "clean."

CBOS has also issued guidance explicitly stating that photographs are an acceptable form of condition report in Tasmania, provided they are clear and dated. This is the most permissive approach in Australia. In every other state, photographs are supporting evidence for a written report. In Tasmania, a comprehensive, timestamped photo set can technically constitute the entire condition record. In practice, the combination of a written room-by-room record with timestamped photographs provides the strongest position before the Residential Tenancy Commissioner. A photo set without written descriptions is harder to present coherently, particularly for complex disputes involving multiple rooms.

The absence of a mandatory form creates flexibility but also responsibility. Property managers who use inspection management software must confirm that the output creates a clear room-by-room record specific enough for a Commissioner to follow — not just a gallery of unlabelled photographs. If you operate across multiple states and use a tool primarily configured for another state's prescribed form, check that the output is appropriate for Tasmania before relying on it.

The 2-day condition report return window is the most important procedural feature of Tasmania's entry condition report regime, and the one most likely to create problems for property managers arriving from other states.

Queensland gives tenants 3 business days to return the entry condition report. New South Wales gives 7 calendar days. Victoria gives 5 business days. The ACT gives 14 calendar days — the longest in Australia. Tasmania gives 2 calendar days — the shortest.

The legal consequence of missing the deadline is significant for tenants: a tenant who does not return a signed copy within 2 days of receiving the condition report is taken to have accepted the landlord's version as an accurate record of the property's condition at entry. This means they lose their primary opportunity to formally dispute any item that was inaccurately recorded or omitted. If a tile was cracked before move-in and the condition report does not record it, a tenant who fails to return the report within 2 days has limited recourse to dispute that item at exit.

For the property manager, the 2-day window creates two clear responsibilities.

The first is active communication. At key handover, tell the tenant explicitly that they have 2 days to review and return the condition report. Put it in writing — a note at the top of the condition report copies, an email sent on handover day, or a line in your standard tenancy commencement pack. "You have 2 days to review this report and return one signed copy with any disagreements noted. After 2 days, the report is accepted as accurate." This communication protects both parties.

The second is follow-up. Build a calendar reminder for day two after every tenancy commencement — a brief contact to ask whether the tenant has any items to note before the window closes. This reduces the likelihood of a tenancy starting with an undocumented entry dispute that surfaces at exit instead.

If a tenant returns the copy within 2 days with specific disagreements: review each point, acknowledge genuine entry issues, add them to the tenancy record, and photograph the disputed items if you can access the property. If the tenant's noted disagreement is unsupported by your entry photographs, retain the file note — both versions of the record are relevant if the item is raised in a Commissioner dispute at exit.

If the tenant does not return the copy within 2 days: file a note recording when both copies were provided and that no return was received within the 2-day period. The landlord's version of the condition report stands as the confirmed entry baseline.

A thorough entry condition report starts before you arrive at the property. These preparation steps determine the quality of the finished record.

Complete all cleaning and maintenance before you inspect. The condition report documents the state of the property when the tenant takes possession. If cleaners are still working, or a painter is finishing the second bedroom, the report cannot accurately capture the pre-tenancy condition. Run the entry inspection after the final clean, after all preparation work is complete, and after the property is fully vacant.

Download or configure the CBOS template in advance. If you use paper forms, download the current CBOS Word template from cbos.tas.gov.au and print copies before leaving the office. If you use inspection management software, configure the property record — bedrooms, bathrooms, inclusions from the tenancy agreement — before you arrive. Property-specific setup done in the office removes that task from the on-site time.

Cross-reference the tenancy agreement's inclusions list. Every item listed in the tenancy agreement as a provision of the landlord — built-in appliances, furniture, garden equipment, a television aerial — must appear in the entry condition report with its condition noted. Missing inclusions at entry create an unresolvable gap: if an inclusion is not in the entry record, no baseline exists for a claim about its condition at exit. Bring the signed tenancy agreement and work through the inclusions list item by item.

Prepare for photography. A thorough entry inspection of a three-bedroom Hobart house produces between 60 and 120 photographs. Arrive with a fully charged device, confirmed storage capacity, and — if using cloud-connected inspection software — a confirmed working connection or offline sync capability. An inspection that cannot be photographed fully because of a flat battery or full storage is not recoverable once the tenant has moved in.

Allow sufficient time. Rushing the entry inspection is the most common cause of thin condition records. A three-bedroom property, documented thoroughly, takes 45 to 60 minutes. Schedule accordingly and do not compress the inspection between appointments.

Work through the property in a consistent order — room by room, from entry to outdoor areas. Consistent coverage prevents areas from being accidentally skipped and produces a report that matches the structure CBOS templates follow.

Entry and hallways. Record the front door and lock, note the number and type of keys issued. Document the flooring, walls, ceiling, and light fittings. Walls at shoulder height and around door handles in hallways show normal use marks during a tenancy — document their condition at entry specifically so fair wear and tear is distinguished from damage at exit.

Living and dining areas. Cover all four walls including surfaces below windows, around power points, and light switches. Note the ceiling condition, including any existing water marks or patched areas. Document floor covering material and condition, every window (operation and seal), window coverings, and fixed appliances such as split-system air conditioners or wall-mounted heaters. Any pre-existing marks or minor imperfections should be described specifically — "small paint scuff 30mm diameter to south wall beside light switch, approximately 150cm above floor level" — rather than lumped into a generic condition rating.

Bedrooms. For each bedroom: walls and ceiling, floor covering, windows and flyscreens, built-in wardrobes (shelves, hanging rails, floor of the wardrobe, sliding door operation), door condition and hardware, and any ceiling fans or fixed inclusions. Built-in wardrobe interiors are commonly overlooked and are a recurring source of exit disputes — their entry condition should be explicit in the report.

Kitchen. The kitchen generates the majority of Tasmania condition report disputes before the Residential Tenancy Commissioner, and it demands the most detailed documentation. For each item: the oven interior (base, rear wall, racks, door glass — clean? existing residue?), the cooktop surface and elements, the rangehood and filter (built-up grease at entry is a common point of dispute), the benchtop material and any pre-existing chips, scratches, or heat marks, the splashback, every cupboard inside and out, the dishwasher if present (interior, racks, and door seal), sink and tapware, and pantry or overhead storage. Vague kitchen descriptions carry almost no evidential weight before the Commissioner — this area demands the most specific written record in the property.

Bathrooms and toilet. For each bathroom: tiles and grout condition with specific location of any existing mould, discolouration, or damaged grout (grout is a common dispute point), shower screen and silicon seals, bath if present, toilet bowl and cistern, vanity surface and cabinet, tapware, mirror, and exhaust fan. Shower screens show deterioration during a tenancy from use — recording their entry condition specifically helps distinguish normal deterioration from damage.

Laundry. The tub and tapware, walls including splash zones, flooring, and — if a washing machine or dryer is a tenancy inclusion — the appliance exterior, drum interior, and any visible filter or detergent drawer.

Outdoor areas. Garden and yard condition is a recurring source of Commissioner disputes in Tasmania. Document: lawn condition and approximate height, garden beds (weeded, mulched, plant condition), paths and paving including any cracking, clothesline, letterbox, fencing and gates (noting rot, loose palings, or hardware), carport or garage floor and roller door operation, and any sheds or outbuildings. The outdoor condition standard the tenant is expected to maintain at exit is benchmarked against the entry record — vague outdoor documentation leaves the exit comparison without a useable baseline.

For every item: specific descriptions, not just ratings. The CBOS template's rating fields are useful shorthand. Supplement each rating with a written description a person who has never visited the property could understand. Ask yourself for each item: if a Commissioner reads this description while comparing the exit report, can they tell whether anything changed?

Photography is particularly important in Tasmania's entry condition report framework. CBOS guidance states that clear, dated photographs are acceptable as a standalone condition report — and the Residential Tenancy Commissioner consistently expects photographic evidence in any contested bond matter. The result is that photographs carry more evidential weight in Tasmania than in states where they are explicitly categorised as supplementary to a written form.

Photograph every room from two positions. A wide-angle shot from the doorway — capturing walls, floor, and ceiling together — establishes the room's general entry condition. A second shot from the opposite corner or a different angle provides coverage for the areas the doorway shot does not capture. These two overview photographs are the baseline before you begin documenting individual items.

Photograph every item for which you have written a specific condition note. Any item recorded as having a mark, stain, pre-existing imperfection, or unusual condition must have a corresponding close-up photograph. A written description without a matching photograph is more exposed to a tenant challenge at exit. In Tasmania, where photographs can stand alone as the condition record, the photographic link to each written note is especially important.

Prioritise high-friction items. The items most frequently raised before the Residential Tenancy Commissioner are the oven interior, shower screen and tiles, carpet and floor coverings, painted walls, and outdoor areas. For the oven: a photograph of the interior from the front, one of the base, one showing the racks, and one of the door glass. For the shower screen: the screen surface and silicone seals. For carpets: a wide shot of the full floor from the doorway, plus close-ups of any pre-existing staining, worn areas, or join lines.

Photograph pre-existing imperfections with specificity. If the report records "small chip to front edge of kitchen benchtop, approximately 10mm, near tap," there must be a close-up photograph of that chip from an angle that makes its location and size clear. The written description and the photograph must correspond precisely — not be vaguely related.

Confirm that timestamps are embedded. CBOS requires photographs used as condition evidence to be clear and dated. The date and time embedded in each photograph's metadata is the primary evidence of when the entry inspection occurred. Confirm your device's clock is set correctly before you begin. Inspection management software that overlays the capture timestamp on the image or stores it in the image metadata provides additional confirmation. For the 2-day review window, photographs with confirmed timestamps clearly within the pre-tenancy period cannot be disputed as after-the-fact.

Organise photographs room by room. An unorganised folder of 80 photographs is difficult to navigate in a Commissioner proceeding. Photographs attached to specific items within a digital inspection record — following the same sequence as the written report — can be located immediately when a specific item is disputed. Most dedicated inspection software handles this organisation automatically.

Section 26 of the Residential Tenancy Act 1997 (Tas) requires the owner to give the tenant two signed copies of the condition report on or before the day of possession. "Signed" means the owner or their authorised agent must sign the report before handing over the copies. An unsigned condition report does not satisfy the Section 26 obligation.

Complete and sign before handover. The owner's section of the condition report must be fully completed and signed before the copies are provided to the tenant. Handing over blank or partially complete copies and expecting the tenant to assess the property condition themselves does not satisfy the obligation and produces a weaker evidentiary document.

Provide at the time of key handover, or before. The delivery must occur before or on the day the tenant takes possession. The safest approach is to treat both copies of the condition report as part of the tenancy handover pack — provided at the same time as the keys and the tenancy agreement. This eliminates any dispute about when the copies were received and when the 2-day return window started.

Electronic delivery. Emailing the completed and signed report to the tenant at or before key handover is an effective and defensible method. The email timestamp is a precise record of when the document was delivered. For Tasmania's 2-day window, the timestamp on your delivery email is the start of the tenant's review period — there is no ambiguity about when the clock began. Retain the email in the tenancy file for the duration of the tenancy.

Document the delivery. Whether by hand or electronically, note in the tenancy file when the report was provided, how it was delivered, and who was present. A brief file note — "Condition report (two signed copies) provided to tenant at key handover at [address] on [date]. Tenant advised of 2-day return window." — creates a contemporaneous record that protects the property manager if the timing or content of the handover is later disputed.

Explain the 2-day window. At the moment of handing over the copies, tell the tenant verbally and confirm in writing that they have 2 days to review and return one signed copy with any disagreements noted. A tenant who does not understand the window's brevity may miss it inadvertently — and a missed window can cause more conflict at exit than a noted disagreement during the review period.

Once the tenant has the two copies, the 2-day clock runs. The practical management of this period is where many Tasmania tenancies create either a clean baseline or a future dispute.

Set a follow-up reminder. On the day of handover, put a reminder in your calendar for day two after possession. That reminder triggers a brief contact — a text, an email, or a phone call — to check whether the tenant has noted any items before the window closes. This simple step prevents the window from passing without either party noticing.

Respond to tenant disagreements promptly. If the tenant contacts you within the 2-day period to raise a specific entry condition they disagree with, respond on the same day. Ask what item they are raising, what their observation is, and whether they have a photograph. If they identify a genuine entry condition issue that was not recorded — a mark that was overlooked, a fitting that was missed — acknowledge it, add a file note, and photograph the item at your next access if possible. Disputes resolved during the review window are substantially simpler than disputes that surface in a Commissioner proceeding at exit.

If the tenant returns the copy with no disagreements. The signed report from both parties is the agreed baseline for the tenancy. File it alongside the entry photographs in a location that remains accessible for the duration of the tenancy and for the post-tenancy record-keeping period. In Tasmania, bond claims and Commissioner disputes can arise months after a tenancy ends — retain everything.

If the tenant returns the copy with amendments or disagreements. Review each item. The combination of the agent's completed report and the tenant's noted disagreements form the entry record, and both are relevant in any Commissioner proceeding that later touches the disputed items. If a tenant disputes an item that is clearly supported by your timestamped photographs, note the disagreement in the file alongside the photographic evidence. The Commissioner reviews both.

If the tenant does not return the copy within 2 days. The condition report as provided by the landlord is taken to be an accurate record of the property's condition at the start of the tenancy. File a note recording when the two copies were provided and that no return was received within the 2-day period. This protects the property manager's position if a tenant later claims they attempted to dispute the entry record during the review period.

The entry condition report's primary purpose is to establish the baseline against which the exit condition report is compared at the end of the tenancy. Section 53 of the Residential Tenancy Act 1997 requires the tenant to return the premises in the same condition they were in at the start of the tenancy, fair wear and tear excepted. The entry condition report is the legal evidence of what that starting condition was.

In Tasmania, rental bonds are held by the Rental Deposit Authority, managed through the MyBond portal. At the end of the tenancy, the property manager must comply with the Section 28 three-working-day requirement — giving the tenant a signed claim form within 3 working days of the tenancy termination date and lodging the claim in MyBond within the same window. If that deadline is missed, Section 29B allows the tenant to apply for the full bond to be returned without deduction. The entry condition report is central to what happens after Section 28 is met: it is the comparison document that determines which bond deductions are justified.

Bond disputes that cannot be resolved through MyBond are referred to the Residential Tenancy Commissioner — an independent role within CBOS. The Commissioner reviews the entry condition report, the exit condition report, timestamped photographs from both inspections, the tenancy agreement, and any supporting invoices or quotes. The Commissioner's process is primarily document-based. Unlike QCAT in Queensland or VCAT in Victoria, the Commissioner model resolves most straightforward disputes through written submissions and photographic evidence, without an in-person hearing. This makes the quality and specificity of the entry condition record particularly important: there is no opportunity to supplement an incomplete written description with verbal explanation in a Commissioner proceeding. What the Commissioner reads is what determines the outcome.

The entry condition report also provides the baseline for depreciation arguments. An oven recorded at entry as already showing some interior residue does not support a full cleaning claim at exit that assumes a spotless entry condition. A carpet recorded as already showing early wear at entry limits what can be claimed for carpet replacement at exit. Accurately recording the pre-existing condition of major items protects the tenant from being held responsible for pre-existing deterioration and gives the property manager a defensible position for claims that relate to genuinely new damage or inadequate maintenance during the tenancy.

For the Section 28 claim process and MyBond procedure in detail, see the exit condition report Tasmania guide. For the Commissioner dispute process, including how to structure evidence submissions, see the Tasmania bond dispute guide.

Property managers who work across Australian states should understand where Tasmania's entry framework diverges from what they may be accustomed to.

No prescribed entry form. NSW mandates the Schedule 2 form. Queensland mandates the RTA Form 1a. Victoria requires the Consumer Affairs prescribed form. Western Australia requires the Property Condition Report (Form 1). South Australia requires a signed inspection sheet under the 2025 Regulations. Tasmania requires only a signed report of the property's condition — the CBOS template is the widely used but non-mandatory standard.

Triggered by bond, not by law alone. Section 26 applies only where the landlord requires a security deposit. In most other states, the condition report obligation exists regardless of whether a bond is taken. A Tasmania landlord who waives the bond requirement is not legally required to complete a condition report — though doing so is strongly advisable for any dispute about condition.

2-day tenant return window — the shortest in Australia. Queensland gives tenants 3 business days. NSW gives 7 calendar days. Victoria gives 5 business days. The ACT gives 14 calendar days. Tasmania gives 2 calendar days — no other state comes close to this brevity. Property managers moving to Tasmania from interstate, particularly from the ACT or NSW, must reset their assumptions about how long they have before the entry record is settled.

Photographs accepted as a standalone report. CBOS guidance allows clear, dated photographs to constitute the entire condition record. In all other states, photographs are supporting evidence for a written report. In Tasmania, a well-organised, timestamped photo set may carry the full evidentiary weight in a simple dispute before the Commissioner.

Residential Tenancy Commissioner, not a tribunal. Tasmania uses the Commissioner model for bond disputes — a less formal, primarily document-based process within CBOS. In contrast, Queensland uses QCAT, Victoria uses VCAT, NSW uses NCAT, South Australia uses SACAT, and the ACT uses ACAT. Commissioner proceedings are generally more accessible and less formal than tribunal hearings, but the document-based nature means the quality of the written condition record and photographs is the principal determinant of outcomes — there is no in-person hearing at which to supplement or clarify ambiguous written evidence.

Residential Tenancy Amendment (Pets) Act 2025. In force in Tasmania from 20 March 2026, this Act introduced a framework for tenants to request consent to keep pets. For entry condition reports commencing after that date in tenancies involving an approved pet, property managers should document any pre-existing pet-related condition specifically, as it forms the baseline against which any pet-related claims at exit will be assessed.

These errors appear consistently in entry condition reports that fail to support a bond claim before the Residential Tenancy Commissioner.

Completing the report after the tenant moves in. The entry condition report must document the bare property before the tenant occupies it. An inspection conducted after furniture has been moved in cannot accurately assess floor surfaces, walls behind objects, or built-in storage interiors. Conduct the entry inspection while the property is completely vacant and after all preparation work — cleaning, painting, maintenance — is finished.

Not explaining the 2-day window to the tenant. Property managers who have worked in NSW or the ACT, where tenants have 7 or 14 days to return the condition report, may not instinctively communicate the 2-day window. A tenant who misses the deadline through ignorance is more likely to raise unresolved entry condition disputes at exit — which creates Commissioner proceedings that a brief handover explanation could have prevented.

Vague descriptions that do not describe a specific condition. "Walls — clean" and "carpet — fair" tell the Commissioner nothing useful. A property manager's ability to substantiate a bond claim rests on descriptions specific enough for a person who has never visited the property to understand exactly what was present at entry. Describe every item that could be disputed at exit with the room, the surface, the nature of any pre-existing condition, and an approximate location or dimension.

Photos without embedded timestamps. CBOS requires photographs to be dated to serve as condition evidence. A collection of undated photographs cannot establish when they were taken — and photographs taken days after possession could in theory be challenged as not representing the pre-tenancy condition. Use inspection software that embeds timestamps, or confirm your device's camera date and time are accurate before every inspection.

Missing inclusions from the report. Any inclusion listed in the tenancy agreement must appear in the entry condition report with a specific condition note. Missing inclusions leave no entry baseline, making claims for missing or damaged inclusions at exit almost impossible to substantiate before the Commissioner.

Not signing the copies before providing them. Section 26 requires the owner to give the tenant signed copies. An unsigned report does not satisfy the statutory obligation. Sign the entry section completely before the copies leave your hands.

Not retaining your own copy. A property manager who provides both signed copies to the tenant without retaining a third copy — or without filing a digital record — has no entry documentation of their own. Commission records and photographs should be retained in a secure, accessible location for the full duration of the tenancy and for at least 12 months after it ends.

Ignoring pets under the 2025 Act. For tenancies commencing after 20 March 2026 involving an approved pet, the entry condition report should specifically document any pre-existing pet-related condition — scratches on door frames, carpet wear near common pet areas, garden condition. Failing to record this baseline makes it harder to distinguish pre-existing pet-related condition from damage that occurred during the tenancy.

Dedicated inspection management software addresses the specific challenges of Tasmania's entry condition report regime: producing a report ready before key handover, capturing timestamped photographs that meet CBOS's evidentiary standard, and building an entry record that supports a Commissioner proceeding if required.

The capabilities that matter most for Tasmania property managers are:

Flexible report structure. Because Tasmania does not mandate a prescribed form, the software must be configurable to produce a room-by-room record aligned with the CBOS template structure — not locked to a prescribed form from another state. Confirm with any vendor that their Tasmania output matches the CBOS template format and is not simply a Queensland Form 1a or NSW Schedule 2 document with a different header.

Timestamped photo embedding per item. Photographs embedded alongside the specific room and item they document — rather than in a separate gallery — produce an evidence package that the Residential Tenancy Commissioner can navigate efficiently. Per-item photo attachment also satisfies CBOS's requirement for dated photographs and creates a clear correspondence between written descriptions and visual evidence.

Electronic delivery with a timestamped record. The ability to email the completed and signed report to the tenant at the moment of handover — generating a delivery timestamp — is particularly useful in Tasmania because it removes any ambiguity about when the 2-day review window started. The email receipt is the clearest possible record of when the clock began.

Entry-to-exit comparison. At the end of the tenancy, viewing entry and exit records side by side — for each room and each item — dramatically speeds up the assembly of a Commissioner-ready evidence package and identifies items that genuinely changed. This comparison, presented as a structured document rather than two separate reports, is the most effective way to present a bond claim before the Residential Tenancy Commissioner.

AI-assisted condition descriptions. ConditionHQ generates specific, detailed condition descriptions from photographs and brief notes taken during the inspection — at the level of specificity the Commissioner expects — and embeds timestamps automatically. The free tier (three reports per month) allows a complete evaluation on a real Tasmania property before committing to a paid plan.