QLD Condition Report Compliance Guide
Everything property managers need to know about condition report requirements in Queensland. Updated for 2025 reforms.
QLD condition reports: the short answer
For a general tenancy, use the entry condition report (Form 1a). Return the signed report within seven days after moving in or receiving it, whichever is later. Record disagreements and retain a copy.
Source: Queensland Residential Tenancies Authority — condition report guidance. Summary checked .
Example of a useful condition note
Instead of “wall damaged”, write “Bedroom 1, wall beside the door: two paint chips, approximately 10 mm each; shown in photos 3 and 4.” Record what you observed, where it is and the matching photo references. Mark an item “not tested” if you did not test it. This is an illustrative example, not an inspection finding.
ConditionHQ helps organise your observations. Check the authority’s current form and instructions for your tenancy; a checklist or software export does not by itself establish legal compliance.
QLD Requirements at a Glance
Entry Condition Report
Required at the start; check the official guidance above
Exit Condition Report
Legally required at the end of every tenancy
Bond Condition
Required regardless of whether a bond is paid
Photos Required
Photos not legally required, but strongly recommended for evidence
Standard Prescribed Form
Yes — must use the prescribed Entry Condition Report (Form 1a) / Exit Condition Report (Form 14a)
Key Details
Recent Reforms (2025)
5 Common Compliance Mistakes in QLD
Not providing timestamped photographic evidence (critical since Oct 2025 evidence rules)
Using the wrong form — entry is Form 1a, exit is Form 14a
Missing the water meter reading at the start of the tenancy — the RTA advises recording it on both entry and exit reports
Failing to provide evidence to tenants within 14 days of a bond claim
Not noting fair wear and tear vs actual damage — this distinction decides bond disputes
Frequently Asked Questions — QLD Compliance
Is a condition report mandatory in QLD?
Yes. Under the Residential Tenancies and Rooming Accommodation Act 2008 (s65), the property manager/owner must prepare, sign, and give a copy of the entry condition report (Form 1a) to the tenant. It is an offence not to do so.
What are the new QLD bond evidence requirements?
From October 2025, landlords must provide supporting evidence to tenants within 14 days when claiming or disputing a bond refund. This applies to ALL bonds regardless of when they were lodged.
What forms are used in QLD?
Entry condition reports use Form 1a and exit condition reports use Form 14a. Both are prescribed by the RTA and must be used.
How long does a tenant have to return a QLD condition report?
Tenants have 7 days after moving in or receiving the entry condition report, whichever is later, to sign and return it to the property manager or owner.
What evidence is needed for QLD bond disputes?
Evidence can include: entry and exit condition reports with photos, receipts, quotes, ledgers, and any other documentation supporting the claim. Timestamped photos are the strongest evidence.
Related Resources
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